uAchieve banner

uAchieve

Colorful timeline graphic of Degree Audit phases: funded July 2024; development July - Sept. 2024; testing Oct. 2024-May 2026; academic advisor go live June 2026; student go live July 2026; sunset MyDegree Nov. 2026.

UC Davis launches new degree audit system 

uAchieve Degree Audit now live! 

Degree audit systems track students’ academic progress toward degree completion by comparing a program’s academic requirements against students’ completed and registered courses, transfer coursework, and credit by examination. The uAchieve Degree Audit, which is now live, replaces two legacy systems, the student-facing MyDegree and the degree certification audit in OASIS, an advising tool.

With the new degree audit, students and advisors can track progress toward degree completion, run “what-if” audits to see how courses apply to other programs and easily navigate degree requirements. 

This implementation also includes an updated degree certification interface and is aligned with four new petitions. uAchieve does not replace OASIS, only its degree audit and certification functions. Implementation began in late 2023 and launch was July 2026. MyDegree sunsets in fall 2026.

The Office of the University Registrar website provides resources for advisors and students on how to use the uAchieve Degree Audit. 

Background and sponsors 

The uAchieve degree audit system was selected after a comprehensive search and review with the university community. In 2021, the Office of the University Registrar launched a discussion with the undergraduate colleges and Information and Educational Technology about the need for a new degree audit system to meet the growing needs of our large and complex university. 

The Office of the University Registrar, Information and Educational Technology, undergraduate colleges and Graduate Studies reviewed multiple degree audit solutions and selected uAchieve, by CollegeSource.

  • Executive sponsor
  • Mary Croughan
    Provost and Executive Vice Chancellor
  • Project sponsor
  • Brian R. Hodge
    University Registrar
  • Executive governance
  • Malisa Lee
    Vice Provost of Enrollment Management

    Sarah Mangum
    Associate Vice Chancellor of Budget and Institutional Analysis 

    Viji Murali
    Chief Information Officer and Vice Provost of Information and Educational Technology

    Jason Stewart
    Assistant Executive Vice Chancellor and Chief of Staff

Academic advisors go-live email series

University Registrar Brian Hodge sent the below series of eight emails April 29 to July 28 that provided details on each element of the uAcheive launch.

  • New Graduation Application

  • Good morning,

    This is the first of several emails that provide detailed information on elements of the uAchieve project, which includes four new petitions, an updated OASIS degree certification process, and the uAchieve Degree Audit. In addition to the emails, the Office of the University Registrar (OUR) will provide trainings and/or virtual Office Hours to assist advisors in understanding the new elements.

    The Graduation Application is a new OASIS form which will replace the existing graduation application that is available from the OUR website. The last term that the current application will be available is Summer 2026. Students filing to graduate for Fall 2026 and future terms will use the new application.

    The application utilizes a new OASIS design, which is part of a larger redesign effort across OASIS to move toward meeting Web Content Accessibility Guidelines (WCAG) and Americans with Disabilities Act (ADA) compliance. In addition to web accessibility, the mobile-ready design is intended to improve the student experience. This redesign will eventually be used across all OASIS forms and petitions.

    The graduation application can only be submitted by students. Students must have a minimum of 140 earned units to submit the application. However, advisors can use the OASIS Form Requests functionality to allow students with less than 140 earned units to submit the application. Advisors will not see the Graduation Application in the Advisor View of Student Forms & Petitions but can view submitted applications in the student's record under Submitted Forms and can run the Form Listings or Forms Requests reports to view submitted applications.

    The application has two enhancements over the current Graduation Application:

    • • Late applications: Advisors will be able to use the same Form Requests functionality to allow a student who has missed the filing deadline to submit the online application. This eliminates the need for most late applicants to complete a paper application. There will still be a deadline for each term to ensure that colleges can process degree certifications prior to the certification deadline.
    • • Application Cancellation: Graduation applications that are canceled by a student or advisor will automatically create the next term’s Banner sequence, if the term roll process has already occurred, thus allowing a student to register. This will eliminate the need for advisors to contact the OUR to create that next term’s sequence.


    Once an application has been submitted, the information is passed to Banner to update the graduation record to a status of “Filed to Graduate” (FG). That information, in turn, will be passed back to OASIS. The student record will then appear in the Degree List.

    We welcome you to review the Graduation Application in the Alpha-Test OASIS environment. Please remember to use the Student View link. The application is located with other student forms under the Forms & Petitions tab. Detailed instructions for the application can be seen by clicking the link next to the form name. Please note that you will not be able to submit an application (the Submit button is greyed out).

    Kylie Podsakoff and Mackenzie Fairow will offer the following virtual Office Hours should you wish to drop in to ask questions. If you are unable to make one of these sessions and have questions, please feel free to reach out to them at [email protected] or [email protected].

     

    Thank you for your review of the new Graduation Application!

    Sincerely,

    Brian

  • uAchieve Degree Audit trainings

  • Good morning,

    This is the second in a series of emails on the go-live plan for the uAchieve project. This email covers trainings and office hours for the uAchieve Degree Audit tool. These sessions will be conducted by Karisa Asato and her team. The degree audit tool will become available to college/school academic advisors in mid-June. Students will not have access until mid-July. These trainings and office hours will assist you in preparation for release of this new advising tool.

    uAchieve Degree Audit Onboarding for Academic Advisors- Registration Required
    This onboarding session is designed for college/school academic advisors who are new to uAchieve Degree Audit. During the training we will provide an overview of the system, demonstrate key features and functionality, and guide advisors through the audit’s content and logic. The session will focus on foundational system navigation and audit interpretation. Exception processing will not be covered in this onboarding training.

    Offerings:


    uAchieve Exception Training for Academic Advisors - Registration Required
    This training is designed specifically for college/school academic advisors who are responsible for processing and managing exceptions in the degree audit system. The session will focus on understanding exception functionality when exceptions are appropriate, and use is recommended. This session is intended for advisor with foundational knowledge of the uAchieve Degree Audit and will include demonstrations and examples.

    Offerings:

     

    uAchieve Degree Audit Office Hours for Academic Advisors- Open
    uAchieve Office Hours are available for college/school academic advisors to provide support and answer questions related to uAchieve degree audit. Office Hours are informal and designed as a drop-in space where you can ask questions and work through specific student scenarios with the Degree Audit team. These sessions are not considered to be in-depth trainings.

    Offerings:


    Thank you for your continued support on this vitally important project!

    Sincerely,

    Brian

  • New Change of Program Petition

  • Good morning!

    This is the third in a series of emails that provides detailed information on elements of the uAchieve project which includes four new petitions, an updated OASIS degree certification process, and the uAchieve degree audit.

    This email covers the new Change of Program Petition (COPP). As the details are significant, I've attached a Word document with information that will assist you in understanding the functionality of this petition. This petition will become available in mid-July for students and academic advisors.

    I will be holding four Office Hour sessions in which an orientation of the COPP will begin the Office Hour session. The Office Hours are as follows:

    • • May 26, 2026: 3:00pm – 4:00pm
    • • May 28, 2026: 2:00pm – 3:00pm
    • • June 1, 2026: 10:00am – 11:00am
    • • June 4, 2026: 10:00am – 11:00am
    •  

    The Zoom meeting link will be the same for all four sessions:
    https://ucdavis.zoom.us/j/99922187423?pwd=tBOG4X4P8WzzlC1nQhaK0wVbrtJ5QJ.1 

    Thank you for your review. Please feel free to reach out to me with any questions.

    Sincerely,

    Brian

  • uAchieve Degree Audit go live

  • Good morning,

    This is the fourth in a series of emails that provides detailed information on elements of the uAchieve project which includes four new petitions, an updated OASIS degree certification process, and the uAchieve Degree Audit.

    The uAchieve Degree Audit replaces both MyDegree and the OASIS Degree Audit and is available to undergraduate students, academic advisors, and faculty advisors. The Degree Audit will be available to academic advisors and faculty advisors on June 15, 2026. Student access to uAchieve will begin in mid-July.

    The MyDegree audit will remain available until mid-September, 2026 when the current contract for the solution ends. Retaining MyDegree through the summer enables students graduating in spring and summer 2026 to access this audit. The OASIS Audit will remain available to help facilitate spring and summer 2026 degree certifications. The OASIS Audit will remain available for the foreseeable future to allow advisors to reference exceptions and comments that may have been placed on student audit records. The degree certification process for fall 2026 and future terms will rely upon the uAchieve degree audit. As such, the OASIS audit should only be used as a historical reference after summer 2026.

    Catalog Encoding
    The Office of the University Registrar (OUR) encoded a total of eight catalog years – 2018 through 2025. The OUR has updated the Banner record for active students with catalog years prior to 2018 and who are not in a Filed to Graduate status. Their catalogs were updated to the 2018 catalog such that their audits will run properly. If a former, pre-2018 catalog student returns to Davis, advisors will need to update their catalog year through the new Change of Program Petition, which will go live in mid-July, to allow the student to view an audit. Just as the General Catalog is updated each academic year to reflect new programs and changes to existing ones, the uAchieve Degree Audit will also be updated accordingly. It is anticipated that the updated degree encoding will be completed by September 1 of each year.

    Accessing uAchieve in Production
    The uAchieve Degree Audit production environment will not be available until June 15. On that day, we will send an email with that production URL. Until then, please continue using the uAchieve Degree Audit in the test environment: https://ucd-dev.uachieve.com/selfservice/general/home.html .

    Resources
    The OUR website was updated to include detailed information for advisors. This can be found at: registrar.ucdavis.edu/faculty-staff/uachieve-advisors . You may notice that under Accessing the Degree Audit, the link to uAchieve is pointing to the Enrollment Management website. On June 15, that link will be updated to the production environment of uAchieve. In addition to this website, Karisa Asato and her team will conduct office hours as a drop-in space where advisors can ask questions and walk through specific student scenarios. These office hours are offered Tuesdays and Wednesdays and can be accessed through the following ZOOM links:


    When access is granted to students, they will be directed to a different website which will be accessed via the OUR website under the Registration > Plan Your Degree tabs ( https://registrar.ucdavis.edu/registration/plan ). Currently, there is a placeholder indicating that uAchieve is coming this summer.

    We are very excited with the launch of the uAchieve Degree Audit solution. Your engagement in this multi-year endeavor has been instrumental, and will continue to be essential, in ensuring this tool is successful for both students and advisors. Thank you for your partnership!

    While work remains on the associated petitions and the updated degree certification process, the launch of the uAchieve Degree Audit is a significant milestone in the project. We hope you join us in celebrating this achievement.

    Sincerely,

    Brian

  • New Degree Audit Exception Petition is live

  • Good morning,

    This is the fifth in a series of emails that provides detailed information on elements of the uAchieve project which includes four new petitions, an updated OASIS degree certification process, and the uAchieve Degree Audit.

    The Degree Audit Exception petition is a new OASIS petition that will be used by academic advisors to document uAchieve audit exceptions being made on an individual student record. This petition can only be initiated by advisors based upon their college, major, or minor assignment in OASIS; students do not have access to this petition. The form’s use and review process are specified by the individual college/school.

    Form Functionality
    The Degree Audit Exception petition can be accessed from a student record under Forms & Petitions. Upon initiating a new form, a user is presented with five options:

    • • University Requirement
    • • College Requirement
    • • Major Requirement (L&S Only)
    • • Minor Requirement (L&S Only)
    • • Major(s)/Minor(s) Overlap Requirement
    •  

    Access to a specific requirement type is restricted based upon OASIS roles. For example, access to the University Requirement and College Requirement options is restricted to advisors whose OASIS role has a college affiliation. Additionally, the Minor Requirement option is only enabled if the student has a minor, and the Major(s)/Minor(s) Overlap Requirement option is only enabled if the student has additional major(s) and/or minor(s).

    Upon selecting a requirement type, the user must answer a series of questions based upon the exception that will be placed on the student’s uAchieve record. The petition allows for the uploading of supporting documentation, if necessary. The advising director of your college/school will inform you if certain requirement types require supporting documentation.

    Only one petition of the same requirement type can be in progress at a time. For example, if a petition for a Major(s)/Minor(s) Overlap Requirement was submitted, a second one of that same type cannot be initiated until the prior one has finalized.

    Workflows
    Upon submission, a workflow is initiated. Most workflows have a review/approval step and then a finalization step that completes the workflow after the exception has been entered in uAchieve by the appropriate college/school staff (Certification Coordinator, Major advisor, etc.). The workflow steps can be viewed upon submission of the petition.

    OASIS Reports
    The Form Listing report (Reports > Student Form Reports) now displays the Degree Audit Exception Petition as one of the available student forms by which a user can query.

    The Degree Audit Exceptions report (Reports > Degree Certification) is new and displays all submissions. Standard filtering can be made by academic unit, requirement area, exception type, form status, graduation status, and action type. Additional advanced filtering is also available.

    Office Hours
    I will hold virtual Office Hours to walk through the petition and answer any questions you may have. The Office Hours days and times are as follows.

    • • Friday, June 26: 10:00 AM – 11:00 AM
    • • Monday, June 29: 3:00 PM – 4:00 PM
    • • Wednesday, July 1: 2:00 PM – 3:00 PM


    The ZOOM link for the three sessions is:

    https://ucdavis.zoom.us/j/92315448394?pwd=aXbu98bNtAv21tSjnOjOcrmJM6vuwv.1&from=addon 

    Student Bar – New Design
    The Degree Audit Exception petition displays important student information at the top of the form using a new design which is currently a work in progress. The OASIS design team's working prototype is a balance between modern accessibility and legacy sensibility. The default view is the minimized "at a glance" view while the expanded provides additional details. The new design allows for additional information to be displayed should the need arise. As existing student petitions are updated to be more mobile friendly and accessible, this new design will be carried over to those petitions.

    Please feel free to reach out to me if you have any questions.

    Sincerely,

    Brian

  • New Automatic Exception Petition is live!

  • Good morning,

    This is the sixth in a series of emails providing detailed information on elements of the uAchieve project which includes four new petitions, an updated OASIS degree certification process, and the uAchieve Degree Audit.

    The Automatic Exception Petition (AEP) is a new OASIS form that is utilized only in situations requiring clarification or modification of catalog requirements due to course availability or nonspecific course requirements in the catalog (e.g., requirements that direct students to ask a department or program for a list of acceptable courses). These exceptions cannot be used to increase the number of courses or units required to complete a requirement to reduce or eliminate current course options.

    The petition is available to academic advisors and department chairs, vice-chairs, and lead faculty advisors; this is not a student-facing petition. Academic advisors with the OASIS Advisor role associated with a college can submit the petition for college requirements and academic advisors with the OASIS Advisor role associated with a major and/or minor can submit the petition for major or minor requirements. Chairs, vice-chairs, and lead faculty advisors with the OASIS Chair role associated with a major or minor can also submit the petition for major or minor requirements.

    The AEP is accessed through the Management > Degree Certification tab in OASIS and is currently live in the OASIS production environment.

    Form Functionality
    The AEP has two options from which a user can select: College Requirement or Major/Minor Requirement. Access to these options is restricted based upon the OASIS roles specified above. When selecting the Major/Minor Requirement option, it is important that the user specify the correct Banner four-character major or minor code. For example, the Art History major’s Banner code is “LAHI”. Failure to use the correct code will result in an incorrect workflow assignment. Please reference the Major History Search tool if you are unsure of the correct Banner major/minor code. A future AEP enhancement is planned to replace the free-format major/minor code and description fields with a dropdown of active majors and minors.

    Workflows
    Upon submission, the College exceptions will be reviewed by the college/school advising director. Upon acknowledgement, the petition is submitted to the Office of the University Registrar’s (OUR) Degree Audit team for review and encoding in uAchieve.

    Major and minor exceptions must be approved by the chair, vice chair, or lead faculty advisor (or other faculty who has the authority to initiate/approve program curricular changes) for the academic unit. This individual must have the OASIS role of “Chair” with the appropriate major and/or minor associations. Please confirm that the individual who will be reviewing these petitions has been assigned the “Chair” role in OASIS. If not, please connect with your college’s OASIS Role Manager. Upon the Chair’s approval, the petition is forwarded to the college/school advising director for their acknowledgement. Upon their acknowledgement, the petition is sent to the OUR’s Degree Audit team for review and encoding in uAchieve.

    OASIS Reports
    There are two OASIS reports related to the AEP. The first is located under the Management > Degree Certification tab. A user can view all petitions that they have submitted. The report is divided into two sections. The first section displays ongoing petitions with statuses of In Progress, Reviewed, Approved, and Denied. The second section displays petitions that have a status of Cancelled or Returned.

    The second report is located under Reports > Degree Certification tab. This report allows a user to review submissions utilizing the filters of: Approving Academic Unit (i.e., major/minor), Requirement Type, Degree Type (for majors), Form Status, and Submitter Name. Additionally, the Advance filter allows a user to search by Effective and End Terms.

    Office Hours
    I will be holding virtual Office Hours to walk through the petition and answer any questions you may have. The Office Hours days and times are as follows:

    • • Friday, June 26: 10:00 AM – 11:00 AM
    • • Monday, June 29: 3:00 PM – 4:00 PM
    • • Wednesday, July 1: 2:00 PM – 3:00 PM
    •  

    The ZOOM link for the three sessions is:

    https://ucdavis.zoom.us/j/92315448394?pwd=aXbu98bNtAv21tSjnOjOcrmJM6vuwv.1&from=addon 

    Please feel free to reach out to me if you have any questions.

    Sincerely,

    Brian

  • Planned July 20, 2026, updates

  • Good day,

    This is the seventh in a series of emails on the go-live plan for the uAchieve project which includes four new petitions, an updated OASIS degree certification process, and the uAchieve degree audit.

    On July 20, several updates will be implemented as part of the uAchieve project. These updates include the following elements:

    • • The new Graduation Application and Change of Program Petition (COPP) are going live in OASIS.
    • • Access to submit new Change of Major and Minor Declaration forms in OASIS will be removed.
    • • The importing of minors and academic options from OASIS to Banner for students in a Sought (SO) degree status.
    • • Managing deferred graduation applications (from summer 2026 to fall 2026).
    • • Student access to uAchieve.

     

    Graduation Application, Change of Program Petition, Change of Major, and Minor Declaration
    While the Graduation Application is very similar to the current one, the updated version comes with enhanced functionalities and is now located in OASIS. The COPP is replacing the existing Change of Major and the Minor Declaration forms. It also allows students and advisors to declare Academic Options and academic advisors to update Catalog Years. I sent emails concerning these two forms on April 29 and May 28 respectively.

    With the launch of the COPP, it is necessary to remove the ability for users to submit Change of Major and Minor Declaration forms. As such, the link to these two forms will be removed on July 20. Change of Major and Minor Declaration forms submitted prior to July 20 and not yet reviewed will remain active. This will allow advisors to finalize the review of these petitions. We request all outstanding Change of Major and Minor Declarations reviews be completed by July 31.

    Data Import – Minors and Academic Options
    On July 20, Enterprise Student Applications (ESA) will identify all minors and academic options in OASIS for active students in a Sought (SO) degree status. This information will be copied over to the students’ Banner records. The updated Banner curricular information will then be synced back to OASIS, updating the Student Bar (header) and Academic Histories. The updated Banner record will also update the students’ uAchieve record. This update to Banner and then to OASIS and uAchieve emulates the same update process that will occur with the COPP. This upholds the principle that Banner is the system of record.

    The OASIS Manage Minors and Manage Academic Options interfaces/functionality will be retained for purposes of certifying degrees for spring 2026 and summer 2026. However, it is important that advisors do not use either function for any records in a Sought (SO) status. Doing so will result in a mismatch of data with Banner, as that data will not persist from OASIS to Banner. If a change is needed, please submit a COPP.

    Deferring Summer 2026 Graduation Applications
    The updated certification process utilizing uAchieve audit data begins with the fall 2026 term. It was agreed to cease the current practice of deferring applications. If a student is unable to graduate in the application term, the application must be cancelled. This can be facilitated by the student. Advisors can also cancel the application by utilizing the Deny App button in Degree Certification.

    The summer 2026 certification cycle is a transitional term in which we also cease the practice of deferring applications. Continuing to do so could result in a mismatch of data with Banner. Beginning July 20, we ask that you contact the students for whom you would normally defer their application asking them to cancel their summer graduation application and submit a new graduation application for fall (or whichever term is more appropriate). We are extending the cancellation deadline for summer 2026 applications from September 8 to September 25 to allow two additional weeks for students to cancel their application.

    If you deferred an application prior to July 20, we will contact you on how the record will need to be managed. We will also follow up with another email in September on how records that you would otherwise have deferred will need to be handled from September 26 until the end of the certification cycle.

    Student Access to uAchieve Degree Audit
    Both the Graduation Application and the COPP reference the uAchieve Degree Audit. As such, student access to the uAchieve Degree Audit will also go live on July 20. While the links to the Degree Audit are embedded in both petitions and links to uAchieve will exist in MyUCDavis and OASIS, we will not make any widespread announcement to students on this Go Live date. We anticipate that the launch of both petitions and their integration with uAchieve will generate questions for the advising community. For that reason, we will delay any uAchieve student announcements until the week of August 3. Our communication to undergraduate students will be made to active students in a Sought (SO) degree status and fall 2026 Filed to Graduate (FG) students. A separate communication will be sent to students who are in an FG status for summer 2026, indicating that they should continue to use My Degree and/or work with their academic advisors.

    Degree Certification – Effective Fall 2026
    The opening of the fall 2026 cycle also includes several enhancements to the degree certification process, reports, and workflows to support the transition to the new uAchieve-integrated Degree Certification interface while maintaining compatibility with existing certification cycles. A separate detailed communication on this will be forthcoming in the next two weeks.

    Student Bar – New Design
    As mentioned in my email of June 24, the important student information at the top of petition utilizes a new design which is currently a work in progress. The OASIS design team's working prototype is an attempt to compromise between modern accessibility and legacy sensibility. You will see this new design in the Graduation Application and Change of Program petition. The default view is the minimized "at a glance" view while the expanded provides additional details. The new design allows for additional information to be displayed should the need arise. As existing student petitions are updated to be more mobile friendly and accessible, this new design will be carried over to those petitions.

    Thank you for your continued support. Please let me know if you have any questions.

    Sincerely,

    Brian

  • Updated Degree Certification processes – effective fall 2026

  • Good morning,

    This is the eighth in a series of emails on the go-live plan for the uAchieve project which includes four new petitions, an updated OASIS degree certification process, and the uAchieve Degree Audit.

    The OASIS degree certification tool is recognized as essential for academic advisors to confirm a student’s completion of all degree requirements. The updated OASIS degree certification functionality retains many of the features and reports of the existing tool. It now integrates summary uAchieve Degree Audit information to assist in the certification process.

    The attached document provides detailed information on the updated degree-certification functionality and related reports. These changes are effective with the fall 2026 certification cycle.

    Last night, Enterprise Student Applications deployed the changes to OASIS. You will see that the Degree Certification interface and related reports are dynamic to the Degree Term selected. Terms prior to fall 2026 retain the original (aka legacy) view while the new view is effective for fall 2026 and future terms.

    Please note that any certification decisions applied in the legacy view for fall 2026 did not persist to the updated Degree Certification interface. Decisions applied to summer 2026 (or past terms) are not affected.

    As per my email of July 07, 2026, please do not defer any summer 2026 records. The summer 2026 certification cycle is a transitional term in which the practice of deferring applications ceases. Continuing this practice will result in a mismatch of data with Banner. We ask that you contact the students for whom you would normally defer their application and ask them to cancel their summer graduation application and submit a new graduation application for fall (or whichever term is more appropriate).

    I will host virtual Office Hours to answer any questions you have on the certification processes. The Office Hours days and times are as follows:

    • • Friday, 7/31: 11:00 a.m. – noon
    • • Monday, 8/3: 10:0 a.m. – 11:00 a.m.
    • • Wednesday, 8/5: 2:00 p.m. – 3:00 p.m.
    •  

    Office Hours will continue every Wednesday through September from 2:00 p.m. – 3:00 p.m. The ZOOM link for all sessions is:

    https://ucdavis.zoom.us/j/93148914202?pwd=B0BuDksGgspJkUPKYT6qTjwZ9TRnmJ.1&from=addon 

    If you have any questions, feel free to reach out to me.

    Sincerely,

    Brian